At BeautyOfTheBass Events LTD, we are committed to safeguarding your privacy and ensuring its continued protection.

This Privacy Policy explains when and why we collect personal information from visitors to our website, how we use it, the circumstances under which we may share it, and the steps we take to keep it secure.

We may revise this policy from time to time, so we encourage you to review this page periodically to stay informed of any updates. By using our website, you acknowledge and accept the terms of this policy.

If you have any questions about this policy or our privacy practices, please contact us at core.element@botbevents.com.

Who are we?

We are BeautyOfTheBass Events LTD, an events company dedicated to hosting an annual festival in the UK for the furry fandom and its friends. We also operate / trade under the name Core Element.

How do we collect information from you?

We do not collect any personal information from you during your visit to our website. However, if you choose to register for the event, inquire about our operations, products, or services, or use our contact forms, we will retain only the personal information necessary to provide those services or respond to your inquiries.

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What type of information is collected from you?

The personal information we collect may include your name, address, email address, IP address, and details regarding the pages you access and when. If you make an online payment, your card details are not stored by us; instead, they are securely processed by our third-party payment processors, who specialize in the secure capture and processing of credit and debit card transactions. You can choose whether or not Wix’s own payment processing service saves your payment information when you purchase a ticket via our website.

We do not collect any Special Categories of Personal Data, such as your race or ethnicity, religious or philosophical beliefs, sexual orientation, political opinions, trade union membership, or biometric data. Additionally, we do not collect information related to criminal convictions or offences.

We may collect medical information on a voluntary basis to ensure prompt and effective first aid in case of an emergency. This information may be shared with medical professionals, doctors, or emergency services as needed to protect and preserve life.

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How do we use your information?

We may use your information to:

• Process your membership registration.

• Process event attendance registrations / tickets.

• Fulfil our obligations under any contracts between you and us.

• Seek your feedback or comments on the services we provide.

• Inform you of changes to our services.

• Send communications you have requested that may be of interest to you.

• Identify and return lost property.

• Create statistical summaries for publication or to enhance our services.

• Process applications to join our team.

We regularly review our data retention periods. We are legally required to retain certain types of information to meet statutory obligations (for example, as a members' club, we must maintain membership lists). We will retain your personal information on our systems for as long as necessary for the relevant activity or as specified in any applicable contract you have with us.

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Who has access to your information?

We do not sell or rent your information to third parties, nor do we share it with third parties for marketing purposes.

However, we may share your information with third-party service providers, agents, subcontractors, or affiliated organizations that assist us in performing tasks or delivering services to you (such as processing payments or sending mailings). In such cases, we only share the necessary personal information required for the service and ensure that contracts are in place to ensure these providers maintain the security of your information and do not use it for their own direct marketing purposes.

Rest assured, we will not release your information to third parties except as outlined above, if you have explicitly requested us to do so, or if we are legally required to do so, for example, in response to a court order or to prevent fraud or other criminal activities.

When using our secure online registration pages, your payment is processed by a third-party payment processor specializing in the secure capture and processing of credit and debit card transactions. If you have any questions regarding secure transactions, please contact our registration team.

We may transfer your personal information to a third party if we are legally obligated to disclose or share your data in order to comply with legal obligations, enforce our terms of use, or protect the rights, property, or safety of our staff and customers. However, we will take steps to ensure that your privacy rights remain protected.

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Your choices

Typically, we would provide the option to opt out of marketing communications; however, we currently do not send marketing materials based on the data we collect from you. We will not contact you for marketing purposes via email, post, or text. BeautyOfTheBass Events LTD does not engage in marketing through email, text, or post. We will only contact you when necessary for registration, ticket sales, or customer inquiries. All marketing efforts are conducted through our social media channels.

If we decide to begin marketing via email, we will update our registration system to include an option to opt into marketing communications. We will not use any data collected for marketing purposes without your explicit consent.
 

How can you access and update your information?

The accuracy of your information is important to us. You can update the details we hold by logging into our registration system with the login credentials you selected, while event registration is open. If you need to update your information outside this timeframe or have forgotten your login details, please contact our registration team at registration@botbevents.com.

You have the right to request a copy of the information BeautyOfTheBass Events LTD holds about you. Please note that a fee of £10 may apply for repeat information requests, to cover the cost of providing the requested details.

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Security precautions used

When you provide us with personal information, we take steps to ensure it is handled securely. Any sensitive information, such as credit or debit card details, is encrypted and protected.

Non-sensitive data is transmitted over the Internet, but please be aware that this cannot be guaranteed to be 100% secure. While we make every effort to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we take all reasonable measures to ensure its security on our systems.

If we have provided you with (or you have chosen) a password to access certain areas of our website, you are responsible for keeping this password confidential.

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Profiling

We may analyse your personal information to create a profile of your interests and preferences, allowing us to contact you with relevant information. Additionally, we may use external sources of information about you, when available, to help us do this more effectively. Your personal information may also be used to detect and mitigate fraud and credit risk.

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Use of ‘cookies’

This site uses cookies, which are small text files placed on your device to enhance your browsing experience. Cookies are typically used to retain user preferences, store information for functions such as shopping carts, and provide anonymized tracking data to third-party applications like Google Analytics. In general, cookies improve your browsing experience. However, if you prefer, you can disable cookies on this site and others. The most effective way to do so is by adjusting your browser settings. We recommend consulting your browser's Help section or visiting the [LINK]About Cookies website for guidance on managing cookies in all modern browsers.

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Links to other websites

Our website may contain links to other websites operated by third parties. Please note that this privacy policy applies only to our website, so we recommend reviewing the privacy policies of any external sites you visit. We are not responsible for the privacy practices or policies of other websites, even if you access them through links on our site.

Likewise, if you arrived at our website via a link from a third-party site, we are not responsible for the privacy policies or practices of that site. We encourage you to review the privacy policy of the site that directed you to ours.

 

Transferring your information outside of Europe

 

As part of the services provided through this website, the information you share with us may be transferred to countries outside the European Union (EU). BeautyOfTheBass Events Ltd will ensure that any service providers engaged to store or process your personal data outside the EU adhere to GDPR-compliant data protection policies. This may include measures such as the EU Commission's Standard Contractual Clauses.